Texas Student Publications

Board of Operating Trustees

August 25, 2000

Minutes

Voting members present: Sara Beechner, George Castillo, Dave Garlock, Don Heider, Stephen Little,

Ariel Santschi, Natasha Solce, Senyo Tse, Doug Toney.

Voting members absent: Natalie Mayrath.

Non-voting members present: Margarita Arellano, Jenny Hager, Jennie Kennedy, Kathy Lawrence, Rosa Madriz, Cecily Sailer, Stephen Silver.

Non-voting members absent: Charles Klein, Daron Roberts.

Professional staff present: Mary Felps, Richard Finnell, John Foxworth, Evelyn Gardner, Jean Hogue, Dan Knight, Steve Metze, Jack Simons, Jerry Thompson.

Guests: Craig Daniel, Jeff Sellers, Carol Hayman.

In the absence of a president, Kathy Lawrence called the meeting to order at 3:05 p.m. She welcomed everyone to the first TSPBoard meeting of the 2000-2001 academic year and requested each participant to briefly introduce himself or herself.

I. New Business.

A. Appointment to fill TSPBoard vacancy. Lawrence reported that no students stood for election to fill the College of Communication, place 3, position for the TSPBoard during elections held in the spring. In this case, as specified by the TSPHandbook of Operating Procedures, the current members of the Board are to fill the vacancy by appointment. Lawrence said notice of the vacancy had been posted and three qualified students submitted applications including Craig Daniel, Robyn Rosen and Jeff Sellers. Daniel and Sellers were present at the meeting but Rosen was not. Therefore, Daniel and Sellers were interviewed by the members of the Board for the position.

Craig Daniel introduced himself and reviewed his application with the members of the Board. Board members followed his presentation with a brief question and answer session.

Jeff Sellers introduced himself and reviewed his application with the members of the Board. Board members followed his presentation with a brief question and answer session.

After a discussion of the applicants, Board members were polled by secret ballot. The results of the poll were reported to Lawrence who, in turn, shared the results of the poll with other members of the Board.

MOTION NO. 1: Solce moved to fill the College of Communication, place 3, vacancy on the TSP

Board of Operating Trustees by appointing Craig Daniel to the position. The motion passed.

II. Appointment of TSPBoard Officers.

A. Appointment of TSPBoard president. Tse nominated Solce to serve as president of the TSPBoard. Solce accepted the nomination; there were no further nominations offered.

MOTION NO. 2: Garlock moved to appoint Solce president of the TSPBoard. The motion passed.

Solce temporarily adjourned the meeting. Later, she called the meeting back to order.

B. Appointment of TSPBoard vice president. Santschi nominated Castillo to serve as vice president of the TSPBoard. Castillo accepted the nomination; there were no further nominations offered.

MOTION NO 3: Toney moved to close nominations and appoint Castillo vice president of the TSP

Board. The motion passed.

C. Appointment of TSPBoard secretary. Castillo nominated Santschi to serve as secretary of the TSPBoard. Santschi accepted the nomination; there were no further nominations offered.

MOTIONNO. 4: Toney moved to close nominations and appoint Santschi secretary of the TSP

Board. The motion passed.

Solce explained that a representative of the board of KOOP radio was present and requested a motion to change the order of the meeting agenda to allow discussion of the update on the KOOP-TSP tower rental agreement as the next item on the agenda.

MOTIONNO. 5: Garlock moved to change the agenda of the meeting and called for discussion of the

agreement between KOOP and TSP concerning a revised tower rental agreement. The motion passed.

III. Update on KOOP Tower Rental

For the information of the members of the Board, Lawrence reviewed the following: the agreement between KOOP and Texas Student Publications for the rental of tower space and use of the KVRX transmitter expired in December 1999. Since that time, TSP and KOOP have been negotiating terms for a new agreement. The last offer extended to KOOP by TSP in late April included a $700 per month rental fee based on a three-year period of time. In order to keep the offer valid, TSPalso requested that KOOP respond to the offer within 60 days. Lawrence said she had communicated the terms of the revised agreement to KOOP by certified mail.

KOOP representatives responded by informing TSP they could pay $500 per month with no further word on the length of time for this arrangement. Further, Lawrence said payments for the summer months had been consistently late and had arrived as a result of letters that Lawrence had sent to KOOPby certified mail.

Speaking on behalf of KOOPradio, Carol Hayman said she was the recently-elected president of the KOOPBoard. It was her understanding that there was an agreement for $833 per month for three months or the possibility of a longer agreement which might require a smaller monthly payment. Further, Hayman said the KOOPBoard is planning to discuss the agreement between KOOP and TSP at a KOOP board meeting on Thursday evening, August 31. She also said prospects for grants and underwriting sales are promising and a fund-raising event to be held the weekend of August 26 would hopefully help stabilize KOOP finances.

MOTIONNO. 6: Castillo moved to delay further discussion of tower rental options between TSP

and KOOP until the September TSPBoard meeting. The motion passed.

Solce said she would like to re-activate the TSPRadio Tower Rental Committee created in the spring to include Castillo, Madriz, Metze, Beechner, Solce and Santschi. The charge to the committee is to assist Lawrence in collecting data for the next Board meeting. Further, it was agreed that the KOOPBoard will contact TSP no later than September 8 concerning their discussions of the tower rental agreement.

II. Appointment of TSPBoard Officers (continued).

D. Appointment of The Daily Texan managing editor for the 2000 fall semester. Lawrence explained that she had contacted Board members earlier in the summer concerning the appointment of a managing editor of The Daily Texan for the fall semester. It was the decision of the members of the Board to appoint Jennifer Kennedy to the position as she was the only applicant who had expressed interest in the position. Therefore, the action requested by Lawrence from the members of the Board was to affirm Kennedy’s appointment for the fall.

MOTION NO. 7: Little moved to reaffirm the appointment of Jennifer Kennedy as managing editor of The

Daily Texan for the 2000 fall semester. The motion passed.

E. Monthly financial report. Hogue discussed the July financial report with the members of the Board. Her discussion revealed: Texan advertising income has exceeded the budgeted amount and expenses are still under the budgeted amount; the Cactus and Peregrinus yearbooks are scheduled to arrive on campus next week and printing bills will be paid at that time; supplemental services income is not meeting income projections as high school newspaper printing demand is not as high as anticipated; KVRX radio has met budgeted income projections and remains under on the amount spent for expenses; KVR television still has problems raising income and continues to operate at a loss for the year.

F. Approval of proposed student payrolls for the summer session and fall semester.

MOTIONNO. 8: Toney moved to approve the payroll schedules submitted by The Daily Texan, KVR

television and KVRX radio for the summer session, 2000, and the payroll schedules submitted by the

Cactus yearbook, The Daily Texan, KVRtelevision, and KVRX radio for the fall semester, 2000.

The motion passed.

IV. Report of the Executive Committee.

Lawrence said the Executive Committee had met in early summer to review the performance of the director of Texas Student Publications.

MOTIONNO. 9: On behalf of the Executive Committee, Castillo moved to appoint Kathy Lawrence

director of Texas Student Publications for the period June 2000 through May 2001. The motion passed.

V. Appointment of Student Members to the Executive Committee.

MOTIONNO. 10: Garlock moved to appoint Solce and Castillo as student members of the Executive

Committee. The motion passed.

Lawrence reminded the members of the Board that the faculty member from the College of Business Administration, Tse, and the two faculty members from the College of Communication, Garlock and Heider, also serve on the Executive Committee. Further, she encouraged all members of the Board to attend meetings of the Executive Committee except in the instance when a meeting might necessitate discussion in executive session.

VI. Approval of Minutes

A. Approval of April 19, 2000, Minutes.

MOTION NO. 11: Tse moved to approve the Minutes of the April 19, 2000, TSPBoard meeting

as submitted. The motion passed.

B. Approval of June 5, 2000, Minutes.

MOTIONNO. 12: Garlock moved to approve the Minutes of the June 5, 2000, TSPBoard meeting

as submitted. The motion passed.

VII.. Summer Activities Report.

Lawrence reviewed the events of the summer with the members of the Board. Of particular interest was the new web site, which so far, looks great and promises great potential but getting to the present stage of development has been extremely difficult. Lawrence also discussed the re-design of the former Student Health Center, which is planned to house offices for Texas Student Publications. She further reported the retirement of long-time TSP employee Mike Kirkham.

Sailer, Silver, Hager, Stroud, Kennedy, Thompson, Foxworth and Metze had nothing to add to their written reports.

Madriz said that promotion in the New Student Orientation packets has resulted in more new student interest in becoming involved with KVRX.

Knight complimented Solce and Silver on their project involving select officers of the UT administration recording station identification messages for KVR. Further, he reported that the general manager of local station channel 24 and representatives of the Department of Radio-Television-Film are interested in developing professional relationships with the staff of KVR.

Finnell reported The Daily Texan had been named Best Student Newspaper by the Society of Professional Journalists - Sigma Delta Chi and Rob Addy won Best Editorial in the same competition.

Gardner reported the Welcome Back edition of The Daily Texan will contain 72 pages this year and the regular Monday edition of the paper will contain 24 pages. Revenue for the Welcome Back edition is projected to surpass expectations.

MOTIONNO. 13: Castillo moved to adjourn the meeting. The motion passed.

Solce adjourned the meeting.