Texas Student Publications

Board of Operating Trustees

March 24, 2000

Minutes

Voting members present: Sara Beechner, Kevin Brennan, George Castillo, Jeff Clark, Dave Garlock, Kim Russell, Natasha Solce, George Sylvie, Doug Toney, Aimee Woodall.

Voting members absent: Senyo Tse.

Non-voting members present: Margarita Arellano, Brad Butler, Nicole Hazard, Kathy Lawrence, Philip Moody, Frank Serpas, Cindy Tom, Jennifer Valentino.

Non-voting members absent: Rob Addy, Amanda Ellis.

Professional staff present: Mary Felps, Richard Finnell, John Foxworth, Evelyn Gardner, Jean Hogue, Mike Kirkham, Dan Knight, Steve Metze, Jack Simons, Jerry Thompson.

Guests: Sandra Garcia, Stacey Higgenbotham, Penny Pehl, Ariel Santschi.

Jeff Clark, president of the Board, called the meeting to order at 2:35 p.m.

I. Approval of February 11, 2000, Minutes.

Hazard said she had been included as a non-voting member present at the February 11, 2000, TSPBoard meeting but she did not attend the meeting. She requested her name be included as a non-voting member absent in the Minutes.

MOTIONNO. 1: Sylvie moved to include Nicole Hazard as a non-voting member absent in the Minutes

of the February 11, 2000, TSPBoard meeting and delete her name from the non-voting members present.

The motion passed.

MOTION NO. 2: Sylvie moved to approve the Minutes of the February 11, 2000, TSPBoard meeting

as amended. The motion passed.

II. Report of the Executive Committee.

Sylvie reported the Executive Committee met earlier in the day and discussed equipment updates for KVRX and KVR, the monthly financial report, and the TSP budget proposal for 2000-01.

A. KVRX equipment update. Lawrence said that repairs to KVRX, due to a lightning strike, have begun. Final cost of the repairs, once complete, are unknown at this time but as of this date, no action is necessary to approve funds for the repairs.

B. KVR equipment update. The new satellite dish has not yet been installed. Lawrence said she is waiting for an estimate on the cost of installation and will request additional funds if the current budget is insufficient to cover the cost.

C. Monthly financial report. Hogue briefly discussed the monthly financial report with the members of the Board. She said the report contains no unusual news and Texan advertising continues to climb.

D. TSPbudget proposal for 2000-01. Sylvie reported the Executive Committee had discussed the proposed operating budget for 2000-01 as submitted by Lawrence and Hogue.

MOTION NO. 3: On behalf of the Executive Committee, Sylvie moved to adopt the TSP budget

for 2000-01 with the addition of adding $9,000 for the purchase of new servers.

Discussion of the proposed budget ensued. Hogue reported the following:

1. The budget proposal includes funds to cover up to a 6 per cent increase in salaries and wages. The percentage was recommended by the University budget office.

2. The proposed budget includes a $100,000 addition to the TSPreserve.

3. Allocation for budget adjustment includes the possible addition of a new employee on the business staff.

4. Included in the proposal are 25 new computers for 2000-01.

5. Supplemental Services now includes income and expenses for the TSPAlumni Association, the New Student’s

Record, and Texas Travesty.

6. The 2000-01 budget proposal includes the Peregrinus Law School Yearbook. Lawrence said she would inform the School of Law, in writing and on behalf of the Board of Operating Trustees, that TSP may elect to return publication of the yearbook to the Student Bar Association in 2001-02 if the financial profile does not improve next year.

7. The proposed budget for KVRX reflects slightly less income and slightly less expense for 2000-01.

8. The proposed budget for KVR reflects slightly less income and a slightly larger loss for 2000-01.

Following discussion, the motion to approve the 2000-01 budget, with the addition of $9,000 to purchase new servers, passed.

E. Reserve transfer. Hogue reported that printing bills for the 1999 Cactus Yearbook and Peregrinus Law School Yearbook had not been received in time to pay before August 31, 1999, and the funds in the 1998-99 budget had automatically transferred to the TSPreserve on September 1. Therefore, it is necessary to transfer the funds out of reserve in order to pay the invoices.

MOTIONNO. 4: On behalf of the Executive Committee, Sylvie moved to transfer $24,155 from reserve

to pay the 1998-99 printing bills for the Cactus and the Peregrinus. The motion passed.

III. Report of the Director.

Lawrence referred to her written report and had nothing further to discuss. Castillo asked Lawrence where Texas Travesty would move as the basement of Hogg Memorial Auditorium will become unavailable soon. Lawrence said the staff might move to space in the Old Student Health Center. Beechner asked Lawrence to discuss the status of KOOP tower rental negotiations; Lawrence said the rental check had been received earlier in the day.

IV. New Business.

A. Orange magazine. Clark adjourned the meeting at 3:00 p.m. to allow Pehl and Higgenbotham time to arrange for a power point presentation for Orange magazine. Clark called the meeting back to order at 3:25 p.m. Phel and Higgenbotham made their presentation and encouraged the members of the TSPBoard to adopt Orange magazine as an additional TSPmedium.

After lengthy discussion, Clark appointed an investigation committee to report back to the Board in April with a recommendation and proposed TSPHandbook chapter for the magazine. The committee includes Garlock, Butler, Gardner, and Castillo.

B. Official Directory and New Student’s Guide proposals. Lawrence reviewed, for the information of the members of the Board, the results of proposals submitted for the marketing and production of the Official Directory and the New Student’s Guide. University Directories of Chapel Hill, North Carolina, will sell and produce the publications and provide TSP a profit sharing schedule of $75,000 for the first year, $80,000 for the second year, and $85,000 for the third year, plus 20 per cent of sales exceeding $215,000 in each of the three years of the agreement.

V. Old Business.

A. KOOP agreement update. Lawrence said she had nothing further to share with the members of the Board concerning negotiations with KOOPradio. Metze reported KOOP will meet on Sunday to discuss the tower rental agreement and he will report the proceedings of the meeting to the Board afterwards.

B. Texas Travesty Handbook chapter and business plan. Butler reported the TSPHandbook chapter for Texas Travesty has been revised and, in his estimation, is ready to be presented to President Faulkner for approval. Further, Garlock said he had reviewed the business plan for the publication and recommended approval.

MOTIONNO. 5: Castillo moved to accept the TSPHandbook chapter and the business plan, as submitted,

for Texas Travesty. The motion passed.

MOTIONNO. 6: Sylvie moved to adjourn the meeting. The motion passed.