Texas Student Publications

Board of Operating Trustees

September 22, 2000

Minutes

Voting members present: George Castillo, Craig Daniel, Dave Garlock, Don Heider, Stephen Little, Natalie Mayrath,

Ariel Santschi, Natasha Solce, Doug Toney.

Voting members absent: Sara Beechner, Senyo Tse.

Non-voting members present: Jenny Hager, Jennie Kennedy, Kathy Lawrence, Rosa Madriz, Cecily Sailer, Stephen Silver, Ben Stroud.

Non-voting members absent: Margarita Arellano, Charles Klein, Daron Roberts.

Professional staff present: Mary Felps, John Foxworth, Evelyn Gardner, Jean Hogue, Dan Knight, Steve Metze, Jerry Thompson.

The meeting was called to order by President Solce at 3:15 p.m.

I. Report of the Executive Committee.

Garlock reported the Executive Committee met earlier in the day. Three items were addressed: Garlock was appointed chairman of the committee; a discussion was conducted on preliminary closing figures for the 1999-2000 budget; and the committee briefly discussed a report presented by Castillo concerning the tower lease agreement between TSP and KOOP Radio. Members of the committee decided to refer the report to a meeting of the full Board.

Garlock requested Hogue discuss the financial report with members of the Board. Hogue, after reminding the members that the figures were preliminary, reported the following information.

A. Daily Texan advertising revenue figures exceeded anticipated total by $558,280. Write off figures are correspondingly higher in terms of total dollars but the percentage compared to total income is exceptionally low.

B. Cactus Yearbook for 2000 was delivered later than anticipated, therefore, the printing expense for 1999-2000 is not reflected as an expense. This expense will show as an expense for 2000-2001. Hogue said the printing expense for 1999-2000 is estimated at approximately $60,000.

C. Peregrinus Yearbook figures indicate a deficit of $1,552 but final figures are expected to reflect a profit of approximately $4,500.

D. KVRX radio income was higher than anticipated and expenses were carefully monitored by the 1999-2000 staff. The small deficit anticipated has been overcome by higher figures reflected for sponsored public service announcements and sales and services.

E. KVR television’s struggle with income continued throughout the year. Even though the current picture for 2000-2001 is looking bright, the 1999-2000 deficit is projected at $36,661. Additionally, one of KVR’s advertisers, Longhorn Travel, has declared bankruptcy and it doubtful the outstanding balance will be forthcoming.

II. Approval of Minutes, August 25, 2000, TSPBoard Meeting.

Kennedy requested the Minutes of the August 25, 2000, meeting be amended to reflect that she attended the meeting as a non-voting member.

MOTIONNO. 1: Castillo moved to approve the Minutes of the August 25, 2000, TSPBoard meeting including the requested amendment from Kennedy. The motion passed.

III. Update on KOOP Contract.

Castillo distributed a report prepared on the basis of an “ad hoc” meeting of the TSPRadio Tower Rental Committee which included Castillo, Madriz, and Metze. Due to scheduling conflicts, a meeting of the entire committee was not possible.

Castillo discussed the report with the members of the Board. Further discussion followed.

MOTIONNO. 2: Castillo moved to postpone action on his report until the next Board meeting.

Discussion continued. Castillo withdrew his motion.

MOTIONNO. 3: Toney moved to charge KOOP radio $700 per month for tower rental for the months

of October, November, December, and January in order that a new agreement, based on a realistic rental

rate, can be devised in time for the creation of the 2001-2002 TSPbudget. The motion passed

IV. Update on TSPJob Vacancies.

Lawrence reported a marketing manager had been hired and is scheduled to begin work on October 9. Further, she said the last candidate for the production position was scheduled for October 2 and that Buck Van Winkle has been enlisted to replace Michelle Carlson as ACITS has promoted Carlson to another position.

V. Report of the Director.

Lawrence referred to her written report and had nothing to add.

VI. Reports from Editors and Station Managers.

A. Silver reported a time slot in the KVRprogram schedule has been devoted to showcasing work produced by students in the Department of Radio-Television-Film. Further, he announced that the KVRlocal engineer has resigned but has trained several students to handle routine problems.

B. Madriz announced KVRX is conducting an open house today at the station and encouraged members of the Board to attend following the meeting.

C. Stroud said newsstand sales of the most recent issue of Texas Travesty are brisk, that bumper stickers have been received and are being distributed, and many new contributors have been enlisted for the upcoming issue.

VII. Report from Department Heads.

No department head written report needed to be amended.

MOTIONNO. 4: Daniel moved to adjourn the meeting. The motion passed.