Texas Student Publications

Board of Operating Trustees

March 21, 2003

Minutes

Voting members present: Urton Anderson, Diane Beckham, Brian Ferguson, Michael Hoffman, Jonathan Lee, Coleman Lewis, Jef Richards, Shawn Rosenzweig, Doug Toney.

Voting members absent: Rusty Todd.

Non-voting members present: Meredith Best, Ryan Hengst, Jason Hunter, Kathy Lawrence, Trevor Rosen, Chris Tolle.

Non-voting members absent: Teresa Brett, Alex Hammond, Ryan Pittman, Rachel Zoch.

Professional staff present: Mary Felps, John Foxworth, Jean Hogue, Dan Knight, Steve Metze, Frank Serpas, Jack Simons, Jerry Thompson.

Visitors present: Adam Agardy, Trisha Hanley, Kevin Kushner, Cale McDowell, Daniel Parker, Moneeza Rahman, Susie Ruff, Kristin Stilwell.

The meeting was called to order at 3:05 p.m. by TSP Board President Michael Hoffman.

I. Approval of the TSP Board meeting Minutes for February 7, 2003.

MOTION NO. 1: Toney moved to approve the Minutes for the February 7, 2003, TSP Board meeting.

The motion passed.

II. Request for waiver of requirements that voting student members not file for campus-wide election.

Members of the the Board discussed a request from Coleman Lewis for a waiver in order that he could stand for election for the University Co-Op Board of Directors.

MOTION NO. 2: Rosenzweig moved to grant a waiver to Coleman Lewis in order for Lewis to stand

for election for the University Co-Op Board of Directors. The motion passed.

III. Appointment of College of Communication voting member to fill vacated unexpired term, Place 1.

Hoffman said the Board has a vacancy for the College of Communication, Place 1 position. Ferguson requested the matter be considered later in the meeting.

IV. Individual Reports.

A. Director. Lawrence referred to her written report and had no additional items to report.

B. The Daily Texan. Hunter referred to his written report and said Pittman was attending the spring meeting of College Media Advisers in New York city.

C. Cactus Yearbook. Best reported the Cactus shipped 91 pages to the printer recently and is looking into ways to streamline the processes between the photography staff and the editorial staff. Further, she said the final deadline for the Cactus Yearbook is set for June 3.

D. KVR-TV. Hengst referred to his written report and had nothing further to add.

E. Texas Travesty. Rosen said the staff will finish the year on April 17. Further, he reported the staff is considering composing a humorous DVD during the summer months to be available for sale in the fall.

F. KVRX. Tolle referred to his written report and had nothing further to add.

V. Report of the executive committee.

Ferguson reported the executive committee met earlier in the day and discussed several items.

A. Peregrinus Law School Yearbook. As the School of Law has informed Lawrence of no future financial assistance for the Peregrinus Law School Yearbook, TSP will no longer publish the book after the 2003 edition. Ferguson said discussions were currently underway by the law school community to find a way to keep the publication going after the 2003 edition.

B. Contract printer for The Daily Texan. As the result of a comprehensive report prepared by Jean Hogue, printing the Texan by an outside vendor will not prove financially beneficial. Therefore, printing of the Texan will remain a function of Texas Student Publications.

C. M. Dolores Ebert Award. Nominations for the M. Dolores Award were discussed by the executive committee. The recipient will be announced at the TSP Awards Banquet.

D. Emergency equipment request. Ferguson said Serpas requested approval of funds not to exceed $6,000 for a new plate bender. The current machine was installed when the TSP Building opened in 1973.

MOTION NO. 3: On behalf of the executive committee, Ferguson moved to authorize funds not to exceed

$6,000 for the purchase of a new plate bender, such funds to be drawn from the TSP Reserve account.

The motion passed.

E. University directory. Ferguson said proper procedures for the review of Official Directory content have been developed.

F. TSP Awards Banquet. Ferguson said plans are currently underway for the annual TSP Awards Banquet.

G. Budget proposal for 2003-2004. Ferguson said the budget proposal for 2003-2004 was discussed by the executive committee. Hogue explained the major points of the budget to the members of the Board.

MOTION NO. 4: On behalf of the executive committee, Ferguson moved to approve the budget proposal

for 2003-2004. The motion passed.

VI. Report of the TSP Election Committee.

Hoffman referred to the report from the TSP Election Committee submitted by Chairman Jonathan Lee.

MOTION NO. 5: On behalf of the TSP Election Committee, Ferguson moved to approve the following

declaration;

Section 1. Cale McDowell and Brian O’Reilly shall be declared elected to the Texas Student Publications

Board of Operating Trustees as voting members representing the student body at-large for a two year term

beginning on June 1, 2003, based on the election results certified by the Student Government Election

Supervisory Board.

Section 2: Daniel Parker shall be declared elected to the Texas Student Publications Board of Operating

Trustees as a voting member representing the College of Communication for a two-year term beginning

beginning on June 1, 2003, based on the election results certified by the Student Government Election

Supervisory Board.

Section 3: Kevin Kushner shall be declared elected to the position of editor of The Daily Texan based on

the election results certified by the Student Government Election Supervisory Board and based on the

requirement that the winner of the election receives a majority of the votes cast.

The motion passed.

Additionally, Ferguson reported Laura Crusada has submitted a letter of resignation which leaves the College of Communication, Place 1 position and a vacancy on the TSP Board executive committee.

MOTION NO. 6: Ferguson moved to appoint Daniel Parker to the vacant unexpired College of

Communication, Place 1 position, effective immediately. The motion passed.

MOTION NO. 7: Lewis moved to appoint Hoffman to the vacant position on the executive committee.

The motion passed.

VII. Appointment of the 2004 Cactus Yearbook editor.

Hoffman reported two students, Susie Ruff and Moneeza Rahman, submitted applications for consideration for appointment as editor of the 2004 Cactus Yearbook.

Susie Ruff addressed the members of the Board concerning her application and her plans for the 2004 Cactus Yearbook.

Moneeza Rahman addressed the members of the Board concerning her application and her plans for the 2004 Cactus Yearbook.

Rahman left the meeting so the members of the Board could further interview Ruff. Following Ruff’s interview, she left the meeting so the members of the Board could further interview Rahman. In order to discuss a personnel matter, Hoffman briefly adjourned the general meeting and declared an executive session meeting. Following the executive session meeting, Hoffman re-convened the general meeting. A secret ballot poll was conducted among the voting members of the Board. Rahman was appointed editor of the 2004 Cactus Yearbook.

VIII. Commission of 125.

Ferguson reviewed his written memorandum concerning the Commission of 125, established by the University “to map out a direction for the University over the next 25 years.” Lawrence suggested she work with current TSP student leaders and supervisors on a plan for a report to the Commission of 125 for Board consideration.

MOTION NO. 8: Toney moved to adjourn the meeting. The motion passed.