Texas Student Publications

Board of Operating Trustees

September 12, 2003

Minutes

Voting members present: Urton Anderson, Diane Beckham, Bill Cornwell, Brian Ferguson, Jonathan Lee, Coleman Lewis, Cale McDowell, Brian O’Reilly, Daniel Parker, Jef Richards, Rusty Todd.

Non-voting members present: Adam Agardy, Rachel Bagley, John Dalton, Kathy Lawrence, Todd Nienkerk, P. Ryan Petkoff, Moneeza Rahman, Alexis Wolstein.

Non-voting members absent: Kevin Kushner.

Professional staff present: Mary Felps, Richard Finnell, John Foxworth, Evelyn Gardner, Jean Hogue, Dan Knight, Steve Metze, Frank Serpas, Jack Simons, Jerry Thompson.

Visitors present: Brandi Eicher, Ben Heath, James Vick.

In the absence of a president, the meeting was called to order at 2:00 p.m. by Kathy Lawrence, director of Texas Student Publications. Lawrence requested introductions from each person attending the meeting.

I. Election of officers

Lawrence requested nominations for president of the TSP Board. Anderson nominated Lee; Lee accepted the nomination. Ferguson nominated Lewis; Lewis accepted the nomination.

Lee distributed copies of his resume and a list of goals and visions for the TSP Board for 2003-04. He addressed the members of the Board concerning his nomination. Likewise, Lewis addressed the members of the Board concerning his nomination stressing his past experience as a member of the Board.

A confidential poll was conducted among the voting members of the Board. Each nominee received five votes. Richards noted there was one voting member of the Board not present and suggested Ferguson, as chairman of the executive committee, conduct the meeting until the missing member arrived. Also suggested was to conduct a second confidential poll of the voting members present.

A second confidential poll resulted in five votes for each nominee. The final voting member arrived. Both nominees addressed the members of the Board concerning their plans for TSP for 2003-04.

A third confidential poll was conducted among the voting members of the Board. Lewis became the president of the Board for 2003-04. Lawrence turned the leadership of the meeting over to Lewis.

Lewis requested nominations for vice president. Ferguson nominated Lee; Lee accepted the nomination. There were no further nominations. Lee was appointed vice president of the TSP Board by acclamation.

Lewis requested nominations for secretary. Ferguson nominated Parker; Parker accepted the nomination. There were no further nominations. Parker was appointed secretary of the TSP Board by acclamation.

Lewis requested nominations for student members of the TSP executive committee. Anderson nominated Lewis; Lewis accepted the nomination. Ferguson nominated McDowell; McDowell accepted the nomination. There were no further nominations. Lewis and McDowell were appointed members of the TSP executive committee by acclamation.

Lewis said he would appoint members to the TSP Election Committee and the TSP Minority Advisory Committee before the next meeting of the Board scheduled in October.

II. Approval of the TSP Board Minutes for March 28, 2003, April 7, 2003, and April 25, 2003

MOTION NO. 1: Ferguson moved to approve the Minutes of the March 28, 2003, April 7, 2003, and

April 25, 2003 TSP Board meetings. The motion passed.

III. Financial reports

Hogue discussed the financial report for July and a preliminary financial report for August with the members of the Board. Figures for the August report have yet to be reconciled with the UT Accounting office but should be complete by the October meeting. Hogue said TSP will not need to depend on reserves for the 2002-03 year.

IV. Mission, five-year plan, report for the Commission of 125

Lawrence referred to the written reports distributed to Board members with the meeting agenda. She explained the report for the Commission of 125 is scheduled to be submitted to the Office of the Vice President for Student Affairs.

Lewis requested Lawrence to discuss the progress of the TSP Handbook and the Declaration of Trust. Lawrence passed the request to Richards who reported a meeting was conducted with Dr. James Vick and Shannon Janes concerning the two documents. Further, he said the TSP Handbook needs to be approved before the Declaration of Trust can be considered; therefore, Janes is currently reviewing the TSP Handbook. Lawrence said she plans to re-convene the committee in a few weeks to continue the project.

MOTION NO. 2: Ferguson moved to forward the TSP report for the Commission of 125 to the Office of

the Vice President for Student Affairs. The motion passed.

V. Summer activities and student goals

Lawrence referred to the written reports and goals distributed to the members of the Board with the meeting agenda. These two reports had been discussed with the members of the Board earlier in the day during the TSP Board orientation. Agardy and Petkoff were unable to attend the orientation session and discussed their summer activities and goals with the members of the Board at the meeting.

VI. Proposed student payrolls

Payroll plans were submitted for KVR-TV, KVRX Radio, the Cactus Yearbook, The Daily Texan, and Texas Travesty.

MOTION NO. 3: Ferguson moved to approve the payroll requests submitted by KVR-TV,

KVRX Radio, the Cactus Yearbook, The Daily Texan, and Texas Travesty. The motion passed.

Lawrence withdrew her equipment request.

MOTION NO. 4: Nienkerk moved to adjourn the meeting. The motion passed.