NOTICE OF OPEN
MEETING
FOR SUBMISSION TO
SECRETARY OF STATE/TEXAS REGISTER DIVISION
DATE OF SUBMISSION: 04/09/2008
NAME OF AGENCY: The University of Texas System
COMMITTEE: The University of
Texas at Austin – Texas Student Media (TSM)
DATE OF MEETING: 04/18/2008
TIME OF MEETING: 2 p.m.
ROOM, BUILDING, & STREET
LOCATION: Lobby, Campus Club, 405
West 25th Street
CITY: Austin, Texas
IF EMERGENCY MEETING, REASON:
ORIGINAL MEETING TRD# (if
applicable):
ADDITIONAL INFORMATION OBTAINED
FROM: Kathy Lawrence, 2500 Whitis
Avenue, Austin, Texas 78712; Telephone: 512/471-5084; Fax: 512/232-5793; Email:
Kathyl@mail.utexas.edu
COMPLETE AGENDA:
I. 2 p.m., Convene in Open Session
for the Meeting of the Texas Student Media (TSM) Executive Committee.
A.
Monthly Financial Report (Merry Tillman, Assistant Director for Business)
B.
Update on the Declaration of Trust Issues (Kathy Lawrence, Director)
C.
Update on the Services Agreement with UT for the current year and the 2008-2009
year (Kathy Lawrence, Director)
D.
Discussion and appropriate action regarding the outsourcing of Texan printing
E.
Discussion and appropriate action regarding the process for replacing the TSM
Advertising Director
F. Discussion and appropriate action
regarding reappointment of the TSM Director
II. 3:00 p.m., Recess Executive Committee
Meeting and Convene in Open Session for the TSM Board of Operating Trustees
Meeting.
A. Discussion and
appropriate action regarding the March 21, 2008 TSM Board Minutes.
B. Executive Committee Report (Wanda Cash,
Committee Chair)
C. Appointment of the TSM Director for the
2008-2009 year
D. Discussion of Goals for the Director in
2008-2009
E. Reports from the Director and Student
Managers.
F.
Discussion and appropriate action regarding old business.
1.
New Media Unit: mission and goals
G.
Discussion and appropriate action regarding new business.
1.
Interviews of applicants for the following positions:
a. Selection of the 2008-2009 KVRX Station Manager
b. Selection of the Texan Managing Editor
for Summer 2008.
c. Selection of the Texan Managing Editor
for fall 2008.
III. Recess to Executive Session for
discussion regarding the applicants.
IV. Convene in Open Session for discussion
and appropriate action regarding the selection of the KVRX Station Manager, the
Texan Managing Editor for Summer,
and
the Texan Managing Editor for Fall
V. Presentation to the Board by the staff
of TSTV.
VI.
Adjourn
Meetings of the U. T. System
Board of Regents are open to the public except for any posted executive
session held in compliance with the Texas Open Meetings Act. Persons
interested in committee and/or Board meetings and desiring communication or
other special accommodations should contact the Board Office at least two
working days prior to the meeting. The Board Office is open Monday
through Friday from 8:00 a.m. to 5:00 p.m., excluding holidays and contact
information follows: phone (512) 499-4402; fax (512) 499-4425; email bor@utsystem.edu; 201 West Seventh Street, Suite 820, Austin, Texas 78701-2981.
CERTIFICATION: I certify that I have reviewed this
document and that it conforms to all applicable Texas Register filing requirements.
________________________________
Francie A. Frederick
General Counsel to the Board of
Regents
The University of Texas System
512/499-4402
_______________________
Date
Texas
Student Media
Board
of Operating Trustees Meeting
Campus
Club, 405 W. 25th Street, Lobby
April
18, 2008
Agenda
I. 2 p.m., Convene in Open Session
for the Meeting of the Texas Student Media (TSM)
Executive Committee.
A. Monthly Financial Report (Merry Tillman, Assistant
Director for
Business)
B. Update on the Declaration of Trust Issues (Kathy Lawrence,
Director)
C. Update on the Services Agreement with UT for the current
year and the 2008-2009 year
(Kathy Lawrence, Director)
D. Discussion and appropriate action regarding the
outsourcing of Texan printing
E. Discussion and appropriate action regarding the process
for replacing the TSM Advertising
Director
F. Discussion
and appropriate action regarding reappointment of the TSM Director
II. 3:00 p.m., Recess Executive Committee
Meeting and Convene in Open Session for the TSM Board of
Operating Trustees
Meeting.
A. Discussion
and appropriate action regarding the March 21, 2008 TSM Board Minutes.
B. Executive
Committee Report (Wanda Cash, Committee Chair)
C. Appointment
of the TSM Director for the 2008-2009 year
D. Discussion
of Goals for the Director in 2008-2009
E. Reports from
the Director and Student Managers.
F. Discussion and appropriate action regarding old business.
1. New Media Unit: mission and goals
G. Discussion and appropriate action regarding new business.
1. Interviews of applicants for the
following positions:
a.
Selection of the 2008-2009
KVRX Station Manager
b. Selection of
the Texan Managing Editor for Summer 2008.
c.
Selection of the Texan Managing Editor for fall 2008.
III. Recess to Executive Session for
discussion regarding the applicants.
IV. Convene in Open Session for discussion
and appropriate action
Regarding
the selection of the KVRX Station Manager, the Texan Managing Editor for
Summer,
and the
Texan Managing Editor for Fall
V. Presentation to the Board by the staff
of TSTV.
VI.
Adjourn
|
Texas Student Media Accounts |
|||
|
(other than operating budget) |
|||
|
|
|
|
|
|
|
|
Beginning Balance Sep 07 |
Ending Balance Mar 08 |
|
|
|
|
|
|
14-0632-1251 |
TSP
Faculty Staff Directory |
$- |
$2,767.00 |
|
|
|
|
|
|
30-6267-4593 |
KVRX
Radio Gifts |
$30,384.47 |
$35,924.71 |
|
30-6267-4551 |
KVRX
Radio Expense |
|
17,522.08 |
|
|
Balance |
$30,384.47 |
$18,402.63 |
|
|
|
|
|
|
30-6267-4693 |
TSP-Var.
Donors, Var. Pur. Gifts |
$13,353.29 |
$19,234.30 |
|
30-6267-4694 |
TSP-Var.
Donors, Var. Pur. Inv Inc |
1,098.06 |
1,098.06 |
|
30-6267-4670 |
TSP-Var.
Donors, Var. Pur. Sch/Fellow. |
3,750.00 |
|
|
30-6267-4656 |
TSP-Var.
Donors, Var. Pur. Misc. Other |
|
159.50 |
|
|
Balance |
$14,451.35 |
$16,422.86 |
|
|
|
|
|
|
30-6267-4793 |
TSTV
Gift Account Income |
$27.17 |
$45.17 |
|
30-6267-4751 |
TSTV
Gift Account Expense |
- |
- |
|
|
Balance |
$27.17 |
$45.17 |
|
|
|
|
|
|
29-3290-7099 |
TSP
Operations Reserve |
$34,943.48 |
$200,499.71 |
|
36-0800-7007 |
TSP
Allotment-Allocated for Budget |
717,916.27 |
717,916.27 |
|
|
Balance |
$752,859.75 |
$918,415.98 |
|
Texas Student Publications |
|
|||
|
Summary |
|
|||
|
|
|
|
|
% of FY =
58% |
|
|
Budget |
Actual |
Actual |
Actual to
Budget |
|
|
07/08 |
through Mar 07 |
through Mar 08 |
% through
Mar 08 |
|
ESTIMATED
INCOME |
|
|
|
|
|
Student Services Fee (Required) |
500,014 |
244,895 |
291,675 |
58% |
|
Other Income |
2,717,507 |
1,801,233 |
1,857,336 |
68% |
|
Total Estimated Income |
3,217,521 |
2,046,128 |
2,149,011 |
67% |
|
|
|
|
|
|
|
BUDGETED
EXPENSES |
|
|
|
|
|
|
|
|
|
|
|
Admin & Prof Salaries |
408,919 |
232,392 |
234,409 |
57% |
|
|
|
|
|
|
|
Classified Personnel Salaries |
526,618 |
319,457 |
305,677 |
58% |
|
|
|
|
|
|
|
Wages |
818,382 |
437,719 |
455,096 |
56% |
|
|
|
|
|
|
|
Fringe Benefits |
354,936 |
215,941 |
218,397 |
62% |
|
|
|
|
|
|
|
Other Expense |
950,570 |
636,698 |
574,772 |
60% |
|
|
|
|
|
|
|
Tuition & Fees |
20,350 |
9,900 |
19,800 |
97% |
|
|
|
|
|
|
|
Travel |
26,861 |
10,274 |
16,911 |
63% |
|
|
|
|
|
|
|
Allocation for Budget Adjustment |
41,007 |
0 |
0 |
0% |
|
|
|
|
|
|
|
Total Budgeted Expense |
3,147,643 |
1,862,380 |
1,825,061 |
58% |
|
|
|
|
|
|
|
EXCESS
INCOME OVER EXPENSE |
69,878 |
183,747 |
323,950 |
464% |
|
|
|
|
|
|
|
Transfers: |
|
|
|
|
|
TO: UT Administrative Charge |
102,880 |
44,500 |
51,080 |
50% |
|
TO: Vice-President/Student Affairs |
15,000 |
15,000 |
15,000 |
100% |
|
FROM: SSF Reserve |
|
|
|
|
|
FROM: TSP Operations Reserve |
0 |
0 |
0 |
0% |
|
FROM: | ||||