BOARD OF OPERATING TRUSTEES MEETING
Campus Club, Room 203
405 W. 25th Street
Austin, Texas 78705
April 21, 2006
2:00 P.M.
AGENDA
I. 2:00 p.m. Convene in Open Session for Executive Committee Meeting
A. Monthly Financial Report
B. Update on possible re-organization of TSP
C. Performance Appraisal and Reappointment of Director
II. 3:00 p.m. Convene in Open Session for TSP Board Meeting
A. Discussion and appropriate action regarding new business
-- Interviews of candidates for 2006-07 Cactus Yearbook Editor
-- Interviews of candidates for Summer Semester 2006 Daily Texan Managing Editor
-- Interviews of candidates for Fall Semester 2006 Daily Texan Managing Editor
III. Recess to Executive Session pursuant to Texas Government Code Chapter 551
A. Deliberations regarding consideration of individual personnel matters relating to
Appointment and employment of Cactus Yearbook Editor, Summer Semester 2006 Daily
Texan Managing Editor and Fall Semester 2006 Daily Texan Managing Editor
IV. Reconvene in open session to consider action on Executive Session items and to consider
the following agenda items.
V. Finalize New Business items
A. Appointment of 2006-07 Cactus Yearbook Editor
B. Appointment of Summer Semester 2006 Daily Texan Managing Editor
C. Appointment of Fall Semester 2006 Daily Texan Managing Editor
D. Discussion and approval of Minutes from March 31, 2006 meeting
E. Discussion and appropriate action regarding Executive Committee Report
F. Monthly Reports
-- Report from the Director
-- Reports from Student Managers
G. Approval of College Publisher Contract
H. Certification of Election Results
VI. Adjourn
To request accommodations under the Americans with Disabilities Act, please contact the Board Office at least three days prior to the meeting. The Board Office may be reached by phone at (512) 499-4402; by email at bor@utsystem.edu; and by mail at 201 West Seventh Street, Suite 820, Austin, Texas 78701-2981.
The TSP Board may call an Executive Session to discuss any personnel issues related to Item III.A as allowed under the Texas Open Meetings Act.
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TSP Accounts |
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(other than operating budget) |
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Beg. Balance |
Ending Balance Mar06 |
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14-0632-1251 |
TSP Faculty Staff Directory |
$1,601.00 |
$2,795.00 |
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30-6267-4593 |
KVRX Radio Gifts |
$25,940.20 |
$27,485.20 |
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30-6267-4551 |
KVRX Radio Expense |
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1,950.41 |
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Balance |
$25,940.20 |
$25,534.79 |
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30-6267-4693 |
TSP-Var. Donors, Var. Pur. Gifts |
$14,379.79 |
$13,879.79 |
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30-6267-4694 |
TSP-Var. Donors, Var. Pur. Inv Inc |
1,098.06 |
1,098.06 |
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30-6267-4670 |
TSP-Var. Donors, Var. Pur. Sch/Fellow. |
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30-6267-4656 |
TSP-Var. Donors, Var. Pur. Misc. Other |
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1,917.00 |
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Balance |
$15,477.85 |
$13,060.85 |
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30-6267-4793 |
Pilot Television Project Gifts |
$27.17 |
$27.17 |
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30-6267-4751 |
Pilot Television Project-All Expenses |
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- |
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Balance |
$27.17 |
$27.17 |
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41-0619-0496 |
Daily Texan Contest Account Income |
$- |
$- |
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41-0619-0451 |
Daily Texan Contest Account Expense |
- |
- |
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Balance |
$- |
$- |
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29-3290-7099 |
TSP Operations Reserve |
$83,435.81 |
$106,943.48 |
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36-0800-7007 |
TSP Allotment-Allocated for Budget |
717,916.27 |
717,916.27 |
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Balance |
$801,352.08 |
$824,859.75 |
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Summary |
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% of FY = 58% |
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Budget |
Actual |
Actual |
Actual to Budget |
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05/06 |
through Mar 05 |
through Mar 06 |
% through Mar 06 |
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ESTIMATED INCOME |
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Student Services Fee (Required) |
433,203 |
368,222 |
368,222 |
85% |
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Other Income |
2,748,160 |
1,678,089 |
1,772,150 |
64% |
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Total Estimated Income |
3,181,363 |
2,046,311 |
2,140,372 |
67% |
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BUDGETED EXPENSES |
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Salaries |
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Administrative/Professional |
372,458 |
207,941 |
217,097 |
58% |
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A & P Longevity Pay |
3,600 |
3,060 |
3,120 |
87% |
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Classified Personnel |
602,915 |
324,221 |
323,355 |
54% |
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Classified Longevity Pay |
11,040 |
5,460 |
7,420 |
67% |
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Total Salaries |
990,013 |
540,681 |
550,991 |
56% |
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Wages |
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Wages |
754,080 |
425,117 |
464,539 |
62% |
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Longevity |
0 |
0 |
0 |
0% |
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Merit Pool |
0 |
0 |
0 |
0% |
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Total Wages |
754,080 |
425,117 |
464,539 |
62% |
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Fringe Benefits |
331,013 |
187,601 |
203,686 |
62% |
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Other Expense |
974,383 |
725,064 |
691,740 |
71% |
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Tuition & Fees |
25,200 |
16,913 |
14,515 |
58% |
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Travel |
37,300 |
19,100 |
27,040 |
72% |
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Allocation for Budget Adjustment |
16,429 |
0 |
0 |
0% |
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Total Budgeted Expense |
3,128,418 |
1,914,476 |
1,952,512 |
62% |
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EXCESS INCOME OVER EXPENSE |
52,945 |
131,835 |
187,860 |
355% |
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Transfers: |
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TO: UT Administrative Charge |
85,945 |
43,285 |
45,002 |
52% |
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TO: Vice-President/Student Affairs |
15,000 |
15,000 |
0 |
0% |
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FROM: SSF Reserve |
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0 |
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0% |
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FROM: TSP Operations Reserve |
0 |
110,375 |
0 |
0% |
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FROM: UT Administrative Charge |
48,000 |
43,285 |
41,243 |
86% |
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EXCESS INCOME AFTER TRANSFERS |
(0) |
227,210 |
184,102 |
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04/05 Transfer from Operations Reserve |
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(110,375) |
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04/05 Cactus sales due to Walsworth--current year |
(9,994) |
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04/05 Comparable Excess Income/(Expense) |
106,841 |
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The result of these differences is that TSM net "profit" as of Mar 06 is $77,261 greater than Mar 05 |
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General Overhead |
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% of FY = 58% |
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Budget |
Actual |
Actual |
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Actual to Budget |
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05/06 |
through Mar 05 |
through Mar 06 |
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% through Mar 06 |
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BUDGETED EXPENSE |
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Salaries |
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Administrative/Professional |
156,809 |
92,470 |
91,455 |
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58% |
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A & P Longevity Pay |
720 |
1,620 |
700 |
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97% |
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Classified Personnel |
173,542 |
97,643 |
93,962 |
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54% |
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Classified Longevity Pay |
3,708 |
1,802 |
3,444 |
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93% |
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Total Salaries |
334,779 |
193,535 |
189,560 |
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57% |
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Wages |
0 |
0 |
0 |
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0% |
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Fringe Benefits |
102,194 |
58,067 |
60,693 |
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59% |
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Other Expense |
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Gasoline, Vehicle Maint. & Repair |
3,300 |
2,571 |
1,776 |
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54% |
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Telephone-Long Distance |
400 |
329 |
305 |
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76% |
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Telephone-Equipment |
3,900 |
3,670 |
4,967 |
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127% |
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Postage |
7,000 |
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