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MEMORANDUM

 

 

Executive Committee Meeting

Texas Student Publications

Campus Club, room 203

405 W. 25th Street

April 22, 2005

 

 

 

TO:          Members of TSP Board Executive Committee

 

FROM:    Rusty Todd, Executive Committee Chair

 

RE:          Executive Committee Meeting

 

 

The Executive Committee will hold a meeting at 2:00 p.m., Friday, April 22, 2005, in room 203 of the Campus Club located at 405 W. 25th Street.

 

Agenda

           

            Monthly Financial Report

            Consideration of Nominees for the

                        Julia Jeffress Award for Excellence (exec comm only) *

BOARD OF OPERATING TRUSTEES MEETING

Campus Club, room 203

405 W. 25th Street

April 22, 2005

3:00 P.M.

 

 

AGENDA

 

1.  Approval of TSP Board Minutes

     1.1  Approval of March 4, 2005 Minutes

     1.2  Approval of March 23, 2005 Minutes

 

2.  Executive Committee Report

     2.1  Monthly Financial Report

     2.2  Consideration of Nominees for the

            Julia Jeffress Award for Excellence (exec comm only) *

 

 3. Reports

     3.1  Report from the Director

     3.2  Reports from Editors & Station Managers

 

4.  New Business

     4.1  Appointment of 2005-2006 KVRX Station Manager

     -- Applicant Interviews (William Blair, Rachel Osier)

     -- Appointment of 2005-2006 KVRX Station Manager

     4.2  Appointment of Summer 2005 Daily Texan Managing Editor

       -- Applicant Interviews (Clinton Johnson, Tessa Moll, Jonathan York)

     -- Appointment of Summer 2005 Daily Texan Managing Editor

     4.3  Appointment of Fall 2005 Daily Texan Managing Editor

     -- Applicant Interviews (Jonathan York, see Summer 2005 ME Application)

     Appointment of Fall 2005 Daily Texan Managing Editor

                       

5.  Old Business

     5.1  Comments Regarding Editor Selection Process

      Mike Godwin, Kay Northcott, Nancy McMeans Richey, Sean Price

                       

Adjourn  

 

                       

 

                        * = No written materials included

                       

 

Note: Monthly reports may suffice. Director, Department Heads,

       Editors and Station Managers are available for questions.

 

 

Addendum 1.1 - page 1

 

 

Texas Student Publications

Board of Operating Trustees

March 4, 2005

 

 

Voting members present: Urton Anderson, Diane Beckham, Bill Cornwell, Kimberley Covert, Camden Gilman, Cale McDowell, Brad Wright.

 

Voting members absent: Jef Richards, Rusty Todd.

 

Non-voting members present:, Brandon Chicotsky, John Gross, Trisha Hanley, Ben Heath, Robert Inks, Kathy Lawrence, Sherri Sanders, Shelbie Stuart.

 

Non-voting members absent: Todd Nienkerk.

 

Professional staff present: Mary Felps, Richard Finnell, John Foxworth, Merry Tillman, Dan Knight, Wayne Roche, Frank Serpas, Jack Simons, Jerry Thompson.

 

Visitors present: Bill Laird, Rob Russell, Kimberly Chung, Ben Idom, Carlos Corral, Michelle Putman, various other TSP student staff members.

 

The meeting was called to order at 3:15 p.m. by TSP Board President Cale McDowell.

 

I. Approval of Minutes for November 19, 2004, and February 4, 2005 meetings.

 

MOTION NO. 1: Beckham moved to approve the Minutes of the November 19, 2004, an the February 19, 2005, meetings. The motion passed.

 

II. Monthly financial report.

 

Lawrence reviewed the January 31, 2005, financial report with the members of the Board.

 

III. Renovation of the TSP Building.

 

Lawrence distributed and reviewed a final cost estimate dated March 2, 2005. This estimate is based on Phase One of the renovation project which covers the first level of the building. The estimate totals $130,000.

 

MOTION NO. 2: Anderson moved to approve an expenditure of $130,000 for Phase One of the renovation of the TSP Building. The motion passed.

 

IV. Report of the election chair.

 

Addendum 1.1 - page 2

 

 

Gilman reviewed the result of the spring election: Daily Texan editor - A.J. Bauer; College of Communication, Place 1 - Bill Laird; College of Communication, Place 3 [unexpired term] - Jenna Harner; At-large Places 5 and 6 - Rob Russell and Brian Ferguson. Discussions also followed on how to increase the number of candidates for TSP elections. Suggestions included: approach student leadership organizations for possible candidates, enlist help from faculty members for possible candidates, and instruct the TSP Election Committee to seek out possible candidates.

 

MOTION NO. 3: Anderson moved to accept the report of the TSP election chair. The motion passed.

 

In reference to the resignations received at the February 4, 2005, meeting from Brian O’Reilly and Danny Parker, discussion resulted concerning these Board vacancies.

 

MOTION NO. 4: Beckham moved to declare the TSP Board positions held by Brian O’Reilly and Danny Parker vacant. The motion passed.

 

MOTION NO. 5: Anderson moved to appoint Robert Russell and Bill Laird to fill the vacancies on the TSP Board created by the resignations of Brian O’Reilly and Danny Parker. The motion passed.

 

McDowell requested Russell and Laird begin serving as voting members at the next meeting of the TSP Board.

 

V. Appointment of the 2006 Cactus Yearbook editor.

 

McDowell reported one application was received for editor of the 2006 Cactus Yearbook. The applicant, Michelle Putman, addressed the members of the Board concerning her application and plans for the 2006 Cactus Yearbook.

 

MOTION NO. 6: Cornwell moved to appoint Michelle Putman editor of the 2006 Cactus Yearbook. The motion passed.

 

VI. Appointment of KVR-TV station manager.

 

McDowell reported three applications were received for KVR-TV station manager including Benjamin Carter Idom, Kimberly Chung, and Carlos Corral. McDowell explained Corral, since the deadline for applications, received a grant to produce a film in El Paso this summer and will not be available to serve until the fall semester. Each applicant addressed the members of the Board concerning their applications and plans for KVR-TV. Following the public presentations, McDowell adjourned the meeting to conduct an executive session concerning the applicants. Several current KVR-TV staff members individually discussed the applicants with the members of the Board.

 

Addendum 1.1 - page 3

 

 

McDowell reconvened the public portion of the meeting.

 

MOTION NO. 7: Anderson moved to appoint Kimberly Chung KVR-TV station manager. The motion passed.

 

VII. TSP Operating Agreement.

 

Lawrence referred to a Memorandum received from Patricia C. Ohlendorf concerning the Texas Student Publications Operating Agreement. the Memorandum covers five items, four of which need to be discussed by the members of the Board.

 

1. Editor of the Daily Texan. Concerning the position of editor of The Daily Texan and whether the position should remain elected by the student body or appointed by the TSP Board of Operating Trustees, McDowell referred to his written material submitted as part of the Board meeting materials. Lengthy discussion followed.

 

MOTION NO. 8: Beckham moved to pass a resolution reflecting the wishes of the Board as follows below.

 

The TSP Handbook, currently under consideration for approval by the UT administration, be amended to reflect that the editor of The Daily Texan become an appointed position of the TSP Board of Operating Trustees; the editor of The Daily Texan will be considered the chief executive officer of the publication; and all student managers of Texas Student Publications receive at least a 30 percent score based on a vote of confidence from respective student staff members.

 

            The motion passed.

 

2. Non-voting member from the Office of the Dean of Students. The current documents awaiting approval do not include a non-voting TSP Board member from the Office of the Dean of Students.

 

MOTION NO. 9: Beckham moved to amend the materials under consideration to include a non-voting member of the TSP Board to be appointed by the Office of the Dean of Students. The motion passed.

 

3. Relationship between TSP and the College of Communication. Concerning the relationship between the College of Communication and Texas Student Publications, Lawrence reported the search for a new dean is still underway. The members of the Board agreed to not only improve the relationship between the College of Communication and TSP but to build on it especially when a new dean is selected.

 

Addendum 1.1 - page 4

 

 

4. Faculty membership on the TSP Board.

 

MOTION NO. 10: Chicotsky moved to amend the materials under consideration to expand faculty representation on the TSP Board in order to include one faculty member from the College of Communication, one faculty member from the Red McCombs School of Business, and one faculty member from at-large. The motion passed.

 

McDowell and Lawrence will draft a letter reflecting the above actions addressed to Ohlendorf. The draft, before delivery, will be sent to the members of the Board for review.

 

Heath suggested all materials contained in the Board packet be posted on the TSP web site prior to each meeting. This new procedure could be best achieved if all materials for the packet were submitted electronically.

 

            MOTION NO. 11: Beckham moved to adjourn the meeting. The motion passed.

Addendum 1.2 - page 1

 

 

Texas Student Publications

Board of Operating Trustees

March 23, 2005

 

 

Voting members present: Urton Anderson, Diane Beckham, Camden Gilman, Bill Laird, Cale McDowell, Jef Richards, Rob Russell, Rusty Todd.

 

Voting members absent: Bill Cornwell, Kimberley Covert, Brad Wright.

 

Non-voting members present:  Brandon Chicotsky, John Gross, Trisha Hanley, Ben Heath, Robert Inks, Kathy Lawrence, Todd Nienkerk.

 

Non-voting members absent: Sherri Sanders, Shelbie Stuart.

 

Professional staff present: Mary Felps, Richard Finnell, Dan Knight, Wayne Roche, Frank Serpas, Merry Tillman.

 

The meeting was called to order at 3:05 p.m. by Board President Cale McDowell.

 

I. Approval of 2005-2006 Texas Student Publications Budget

 

            MOTION NO. 1: Todd moved on behalf of the Executive Committee to approve the 2005-            2006 budget. The motion passed.

 

            MOTION NO. 2: Todd moved to adjourn the meeting. The motion passed.